Travel, PTL, & MKSAP Reimbursement

TRAVEL

You have $750 ($250 for prelims) to use on conference travel during program. If you don’t use it all for one conference, then you can use the remaining for conference travel at a later date. To start your travel event, self-register on Payment Compass (https://paymentcompass.ucsd.edu). Simply click the Self Registration tab in the upper right hand corner, and then complete the wizard.  Then PRIOR to the conference, please email Jaime (j1hale@ucsd.edu) with the following information:

  • Location and name of conference
  • Dates of travel
  • Whether you will be presenting or attending-only

Once the information is received by the residency office and your account has been established in Payment Compass, the residency office will set up a travel event for you in the disbursements system. Upon returning from your trip, please email us the receipts for which you’d like to be reimbursed. We will add them to the travel event for you; please do not upload them yourself or claim the expenses. The deadline to submit the receipts to disbursements is 3 weeks after the travel takes place. After that we are required to submit an ‘exception to policy’ request and your reimbursement may be delayed.

Tips regarding travel receipts:

  • Please make sure that the receipts include the method of payment (i.e. the last 4 digits of your credit card).
  • Accommodation receipts must be itemized to show the nightly rate, service fees, taxes, etc.
  • Airfare receipts must be an actual receipt (no confirmations, boarding passes, etc.) and show your name as the passenger.
  • You can also submit receipts for registration, ground transportation, and food, if itemized.

If you are uncertain if a receipt meets the requirements, you can still send it to us. We will let you know if it’s okay or not!

If all you complete the reimbursement steps in the proper order, then you can expect to receive the reimbursement via direct deposit in 2-3 weeks.

*** NEW Opportunity ***

The VA will now also offer up to $500 in travel reimbursement! The instructions for this process are included in the attachment below.

PTL REIMBURSEMENT

2020-2021 PTL Reimbursement is in the progress of being finalized. Below is the 2019-2021 license reimbursement information.

Licensing reimbursement is done by the GME office.  You will receive a lump sum reimbursement for Step 3 fees and licensing fees altogether AFTER your license is issued.  GME does not reimburse Step 3 fees during PGY1. 

As soon as your license is issued, the GME office will email you the Licensing Reimbursement Application. The instructions on what to submit to GME is

For license renewal reimbursements, your license must expire on 5/31/2019 or before. You would need to submit the same licensing reimbursement application (linked above) to GME for license renewal reimbursement.  If a PGY3 license expires in June 2019 or after, you are not eligible for reimbursement.

2019_Salary Lump Sum Reimbursement Email

License Reimbursement Instructions

MBC-OMBC LicReimbursement Form_2019-20

MKSAP

Categorical residents can also get reimbursed up to $299 for the purchase of MKSAP 18.  MKSAP 18 is available at https://www.acponline.org/featured-products/mksap-18 with several options of the MKSAP program available (with the digital version being the most popular).

The ACP price for MKSAP 18 reflects a discount if you purchase with an ACP membership.  You will need to pay for an ACP membership at your own cost to receive the discounted price.  For more information: https://www.acponline.org/membership/dues/new_us.htm

Please Note:  This reimbursement offer only applies to residents who have not been previously reimbursed by the program for an MKSAP purchase.

To get reimbursed for MKSAP, you need to self-register on Payment Compass (https://paymentcompass.ucsd.edu). Simply click the Self Registration tab in the upper right hand corner, and then complete the wizard.  Then submit your purchase receipt to j1hale@ucsd.edu  for reimbursement. Please make sure your receipt contains the payment method used for the purchase (i.e. the last four digits of your credit card);  the email confirmation you receive from the ACP thanking you for your purchase will not suffice since it does not include method of payment.

If all you complete the reimbursement steps in the proper order, then you can expect to receive the reimbursement via direct deposit in 2-3 weeks.